General Tips for Using Microsoft Word

Graphics - Inserting Graphics || Inline vs. Floating Graphics || Formatting Images || Changing the Image Size
Drawing || Sections || Tabs || Headers and Footers

Graphics  

There are three types of images you may use in Word - Clip Art, Word Art, or a picture from a file.

 To insert Clip Art:
Click Insert menu.
Click Picture.
  Then click Clip Art.

To insert Word Art:
Click Insert menu.
Click Picture.
Then click Word Art.  (For more information about Word Art, click here.)

To insert pictures that you've saved in a file in your network space:
Click Insert menu.
Click Picture.
Then click From File.
 Click [Insert] to add the picture to your brochure.

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There are two types of graphics in Word - "Inline" and "Floating."  Here's the difference:

Inline Graphics

Your text here.

Floating Graphics

Your text here.
When a graphic is "inline," it acts as if it were text.  The graphic moves with the text.  Notice that the "handles" around the image are solid. When a graphic is "floating," the text can wrap around the graphic.  A floating graphic can be "anchored" to a paragraph so that it moves with the paragraph.  Notice that the "handles" around the image are white.

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Here's how you would format your images to be either inline or floating:

For an "inline" images:
 Right-Click on your picture.  
Click Format Picture.
Click the "Layout" tab and click "In line with text."  
 Click [OK] to accept your choices.

To wrap your text around your images:
 Right-Click on your picture.  
Click Format Picture.
Click the "Layout" tab and click "Square."  
 Click [OK] to accept your choices.

You can use the arrow keys to move your floating image.  Holding down the <Ctrl> key while using the arrow keys will move your picture more slowly.

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Here's how you can change the size of your image: 

You can change the size of an image by:
SLOWLY move your cursor to one of the small black boxes, called "handles."
When you see the double arrow, click-and-drag (hold down on your mouse) until your image is the size that you want.

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Drawing

Use the drawing tools to make changes to your Word document. 

 If the drawing tools are not already on your screen, 
Click View menu.
Then click Toolbars.  Make sure that there is a check next to Drawing.

With the drawing tools, you can draw shapes, change the fill or line color, add boxes around images or text and much, much more.
Text boxes can be useful if you have some information that you would like to highlight.  Add a text box by clicking on the square with the small letter A and then clicking on the place in your Word document that you would like to have the text box.
   

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Sections

   

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Tabs

   

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Headers and Footers

   

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Page created by Donna Macdonald, Orchard School's Library/Media Specialist.
This page last updated: 08/28/04